Corporate Social Responsibility Policy

Seargin grew rapidly from a start-up to a major IT outsourcing company in the last three years. Excellent quality of IT managed services, exceptionally quick delivery and transparency are the values most appreciated by our clients. We recognise however, that Seargin does not thrive in isolation. Our ambition is not only to comply with legal and ethical standards but to go beyond by engaging in the local and ultimately global community. Seargin obligation is to balance environmental considerations and social responsibility with our business goals for over the longrun only sustainable approach can benefit the consumers, customers, shareholders, associates and communities we serve.

The entire supply chain management is deeply rooted in values reflected in this policy. Our customers, partners and suppliers, in order to work with us, are required to share similar views on social and environmental matters. To grow not only bigger but better we demand our employees to follow a strict code-of-conduct and ask them to participate in the continuous process of development towards more conscious and sustainable future.

COMMITMENT TO EMPLOYEES

Seargin success was fuelled by the potential of its employees, therefore we shall continue the efforts to make Seargin an attractive place to work. The progress company is making over time must also be reflected in professional development of each employee. To that end Seargin created a clear and transparent career path for each position.

On top of that Seargin commits to:

  1. Embrace equality; women constitute over 70% of mid & higher management;Provide technological training once a month;

  2. Maintain set of benefits such as medical cover, multisport and access to cultural events;

  3. Employ at least 95% of employees on permanent contract basis by 2020 (currently 90%);

  4. Make the language courses available to all employees;

  5. Protect personal data of the employees with procedural and technological measures. Since May 2018 Seargin introduced all necessary steps to comply with ISO 27001 standards;

  6. Further expand the program of remote work for the mid-management.

Seargin is committed to keep the health and safety standards at the highest level;

This aspect of our operations is considered a priority:

  1. Seargin cooperates with local university professors of H&S and the best specialists in the field to ensure our workplace is safe.

  2. We have a separate process regarding H&S matters where the employees are introduced to all regulations.

  3. We make sure posters are there to remind them of potential risks.

  4. Accountability for H&S sits directly with the board of directors. Higher management is ultimately held responsible.

  5. Special monitoring system was put in place to help track, catalogue health & safety risks and to assure all stakeholders that these risks are being properly managed.

  6. All supervisors and managers are in attendance of first-aid training on regular basis.

COMMITMENT TO SOCIETY

It is understood that Seargin is surrounded by and made of people who are part of the local community.

In response to that Seargin is committed to:

  1. Engage in charity initiatives such as “Szlachetna paczka” where the employees are organised and encouraged to donate and prepare an aid package for the kids in local orphanage.

  2. Continue cooperation with local universities and educational institutions to promote the best IT students and young professionals. It is of the highest importance for

    Seargin to develop a pool of young talents with IT background.

  3. Seargin is committed to increase level of employment of individuals with various levels of physical disability in 2019 from 2% to 5%. Our facilities are fully prepared to accommodate special needs and we will strive to provide ideal workplace conditions for such employees.

  4. On top of gender equality Seargin is also striving to be an inviting place of work to people of other nationalities and races. We aim to successfully increase the amount of employees from abroad to 5% in 2019 and to establish English as a language used in Seargin on daily basis.

COMMITMENT TO THE ENVIRONMENT

Seargin as a service provider does not have a significant impact on the environment. Nonetheless we are aware, that, just like every other company and person, our actions matter. By exercising reasonable care, we can minimize the negative effects of these actions. In case of Seargin we identified consumption of electricity to have the most adverse effect on the environment.

To that end Seargin has introduced following measures to minimise the impact:

  1. All employees to work on power efficient laptops by the end of 2019;

  2. External servers sourced only from the eco-friendly service providers;

  3. Air conditioning controllers set to fixed temperature values;

  4. The main logo switched off during the day.

Considering other measures unrelated to power consumption:

  1. Each of Seargin offices in Poland generates standard office waste. In 2018 we introduced recycling bins to manage the waste better.

  2. We aim to decrease paper consumption by duplex printing and transferring operations to paperless HR platforms;

  3. Seargin encourages black and white printing which is set to default setting;

  4. Seargin is committed to working with thirdparty vendors and service providers who, at a minimum, uphold the relevant environmental laws, regulations and policies of the countries in which they do business;

  5. Smart travel program has introduced significant improvements to the travel system. Most of employees are encouraged to use eco-friendly travel options. Train transportation is utilised where possible. The program assumes better travel planning and meeting scheduling to avoid single-destination trips;

  6. Special attention is used in sourcing materials within 100 km of the office to reduce transportation costs and emissions to the environment.

GOVERNANCE & CODE OF CONDUCT

Employees of Seargin are expected to act lawfully, honestly, ethically;

  1. Seargin is protecting customer’s intellectual property by signing strict and transparent agreements with the consultants and the managed service delivery teams. Non-disclosure agreements being signed with our delivery specialists and partners inhibit and prevent any third-party intellectual property related claims.

  2. Seargin Personnel are expected to use their judgment to act, at all times and in all ways, in the best interests of Seargin while performing their job duties. As such, Seargin Personnel should attempt to avoid actual or apparent conflicts of interest. A conflict of interest exists when your personal interests interfere with the best interests of Seargin;

  3. Seargin does not tolerate unlawful harassment or any mistreatment by or of workers (including individual contributors, managers, and contingent workers), guests, clients, or agency partners in the workplace or in a work-related situation on the basis of sex, race, nationality, ethnic or national origin, ancestry, citizenship, religion (or belief, where applicable), age, physical or mental disability, medical condition and sexual orientation;

  4. Seargin Personnel are expected to act responsibly and exercise sound judgment with respect to matters involving company finances. If, in the course of your duties, you spend money, enter into contracts, or maintain financial records on behalf of Seargin, with respect to such duties you must keep accurate and complete records, submit accurate and complete reports as required, comply with Seargin’s system of internal controls, and ensure compliance with applicable legal and regulatory requirements;

  5. Seargins’s confidential business information is a valuable asset that everyone must protect. Seargin Personnel are required to use confidential information of Seargin for business purposes only and must always keep such information in strict confidence. This responsibility extends to confidential information of third parties that we have received under non-disclosure agreements. Confidential information includes, without limitation, proprietary data, trade secrets and know-how such as software and product designs, product plans, inventions, processes, designs, drawings, engineering, customer lists, employee or customer’s data, financial information, budgets, pricing, business plans, or other business information;

  6. Seargin provides Seargin Personnel with a wide range of valuable assets to help you perform your work on behalf of Seargin at the highest level. These assets include computer equipment, mobile devices, communications platforms and equipment, software, office and electronic equipment, and facilities. Seargin Personnel are expected to treat these assets with care and use them with the interests of the business in mind.

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