When a company spins off from a global giant like Siemens, the challenges extend far beyond organizational realignment. This case study details how Seargin led the rapid and successful implementation of Software Asset Management (SAM) for a newly formed entity, ensuring the smooth transition of software licenses, building a foundational SAM practice, and protecting the company from high-stakes software audits—all under a sharply reduced timeline.
Key Challenges
From Legacy to Independence
As part of its corporate separation, the client needed to:
Transition and restructure existing software licenses and contracts
Implement two new SAM platforms: Matrix42 and OpenLM
Establish internal SAM governance, tools, and processes
Provide audit defence during a high-risk period of software vendor scrutiny
Key components delivered
Strategic SAM Implementation and Audit Protection
Seargin executed a comprehensive Software Asset Management strategy, working in close collaboration with key stakeholders across legal, technical, and operational domains.
- Cross-Functional Collaboration
- Worked closely with:
- • Siemens’ parent company to facilitate licensing handovers.
- • M&A and legal departments to review contract obligations.
- • New company leadership to define long-term SAM strategy.
- Implementation of SAM Tools: Matrix42 & OpenLM
- • Matrix42: Deployed as the centralized license management and procurement system.
- • OpenLM: Integrated to monitor and optimize floating license usage in real-time.
- • License Servers and Admin Portals: Set up to support decentralized, multi-location access.
- Policy, Process & Infrastructure setup
- • Developed custom workflows for license procurement, renewal, and compliance.
- • Created internal admin portals for real-time access to license usage data.
- • Built audit readiness processes and documentation templates.
- Audit defence & Vendor negotiations
- • Engaged proactively with Oracle to deter a scheduled audit through robust documentation and readiness.
- • Negotiated new licensing terms that delivered favorable pricing and flexibility, despite volume reductions due to the corporate split.
Business results
License transition, audit safety, and operational SAM discipline
Successful license transition before cutover
Despite a shortened timeline (deadline moved up by 1 month), all licenses were transitioned and re-registered prior to the official separation date.
Full SAM tool deployment
Matrix42 and OpenLM were fully operational, enabling precise license tracking, usage analytics, and policy enforcement.
Established SAM governance
The spin-off gained a functional SAM program, including: governance processes, license usage policies, training and knowledge transfer.
Audit risk mitigated
Oracle’s planned audit was deterred—thanks to proactive communication, strong internal controls, and defensible license records.
