Seargin

Seargin is looking for an HR Administration Specialist

• Position: HR Administration Specialist
• Technologies:
• Location: Gdańsk
• Country: Poland
• Form of employment: Permanent
• Experience Level: Mid

The main tasks of the HR Administration Specialist will be:

• Preparing full personnel documentation of employees and assistance to employees in all HR matters
• Checking contracts and preparing documents for signature
• Taking care of the proper circulation of employee documentation
• Contacting the provider of HR and payroll services in all HR matters
• Contacting with lawyers
• Checking employees' absences in accordance with the attendance list and sick leave list
• Collecting payroll data, eg. overtime hours, rewards, information on employee absence settlements; settlement of contractors' hours
• Calculating leaves and periodic control of leave compliance with the system
• Keeping an eye on the terms of employment and commission contracts
• Keeping records of employees
• Preparing employee attendance reports
• Arranging employees for preliminary, periodic, and control examinations of occupational medicine and keeping track of examination dates
• Keeping health and safety documentation (collecting signatures, updating documents, preparing health and safety cards)
• Organizing health and safety, fire protection, first aid training, and training for managers
• Preparing the process of introducing new employees in accordance with the process,
• Taking care of new employees on the first day of work and providing the necessary information on HR matters and work organization,
• Offboarding of employees (up-to-date information on other departments about personnel changes, holiday calculation, circulation card printing),
• Reporting to the Management Board on any personnel changes on a monthly basis,
• Organizing internal and external training for employees and keeping training cards for each employee,
• Keeping records of documentation regarding the processing of personal data and resignation from PPK
• Keeping records for English classes and supervising attendance,
• Supporting the HR department in the areas of soft HR: creating career paths, creating a training plan for employees, etc.
• Supporting the superior in current matters.

The Candidate should have:

• Higher education (management, human resources management or related fields),
• Knowledge of labor law regulations,
• Experience in working in a similar position for at least 2 years,
• Fluent knowledge of the Office package,
• High level of responsibility and independence,
• Proactive and multitasking approach to everyday duties,
• Team-oriented, detail-oriented, efficient, and solution-oriented attitude
• Superb analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Flexibility and ability to work independently and in a team
• Great English skills (written and spoken)

The Candidate can expect:

• Permanent Contract
• Challenging job in an international and multilingual environment
• Professional development
• Attractive and competitive compensation
• Hybrid work in our office in Gdańsk
• Access to the MyBenefit Cafeteria (including the Multisport package),
• Private medical care
• Group insurance on preferential terms,
• Free English and German classes,
• Flexible working hours within a certain range,
• Company integration meetings
• 4 hours off for your b-day.