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HR Administration Specialist
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Company name: Seargin Sp. z o. o.
Company size: 500+ people
Gdańsk, Poland
Job Specification

Seargin is looking for an HR Administration Specialist

  • Position: HR Administration Specialist
  • Technologies:
  • Location: Gdańsk
  • Country: Poland
  • Form of employment: Permanent
  • Experience Level: Mid
The main tasks of the HR Administration Specialist will be:
  • Preparing full personnel documentation of employees and assistance to employees in all HR matters
  • Checking contracts and preparing documents for signature
  • Taking care of the proper circulation of employee documentation
  • Contacting the provider of HR and payroll services in all HR matters
  • Contacting with lawyers
  • Checking employees' absences in accordance with the attendance list and sick leave list
  • Collecting payroll data, eg. overtime hours, rewards, information on employee absence settlements; settlement of contractors' hours
  • Calculating leaves and periodic control of leave compliance with the system
  • Keeping an eye on the terms of employment and commission contracts
  • Keeping records of employees
  • Preparing employee attendance reports
  • Arranging employees for preliminary, periodic, and control examinations of occupational medicine and keeping track of examination dates
  • Keeping health and safety documentation (collecting signatures, updating documents, preparing health and safety cards)
  • Organizing health and safety, fire protection, first aid training, and training for managers
  • Preparing the process of introducing new employees in accordance with the process,
  • Taking care of new employees on the first day of work and providing the necessary information on HR matters and work organization,
  • Offboarding of employees (up-to-date information on other departments about personnel changes, holiday calculation, circulation card printing),
  • Reporting to the Management Board on any personnel changes on a monthly basis,
  • Organizing internal and external training for employees and keeping training cards for each employee,
  • Keeping records of documentation regarding the processing of personal data and resignation from PPK
  • Keeping records for English classes and supervising attendance,
  • Supporting the HR department in the areas of soft HR: creating career paths, creating a training plan for employees, etc.
  • Supporting the superior in current matters.
The Candidate should have:
  • Higher education (management, human resources management or related fields),
  • Knowledge of labor law regulations,
  • Experience in working in a similar position for at least 2 years,
  • Fluent knowledge of the Office package,
  • High level of responsibility and independence,
  • Proactive and multitasking approach to everyday duties,
  • Team-oriented, detail-oriented, efficient, and solution-oriented attitude
  • Superb analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Flexibility and ability to work independently and in a team
  • Great English skills (written and spoken)
The Candidate can expect:
  • Permanent Contract
  • Challenging job in an international and multilingual environment
  • Professional development
  • Attractive and competitive compensation
  • Hybrid work in our office in Gdańsk
  • Access to the MyBenefit Cafeteria (including the Multisport package),
  • Private medical care
  • Group insurance on preferential terms,
  • Free English and German classes,
  • Flexible working hours within a certain range,
  • Company integration meetings
  • 4 hours off for your b-day.
If you meet the requirements described above, please send your application in English (.doc) at stating the name of the position in a subject and/or call +48 786841020.
Company size: 500+
Main location:Poland
Seargin Sp. z o. o.
Gdańsk, Poland
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